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10–14​ June 2018
Annual General Meeting, ssociated events & other meetings

 Garmisch-Partenkirchen (Ga-Pa) Congress Centre
Hosted by the Bulgarian Antarctic Institute (BAI)
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AGM & Symposium venue: Garmisch-Partenkirchen (Ga-Pa) Congress Centre (www.gapa.de). 

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                         The Congress Centre is located at Richard-Strauss-Platz 1A, 82467 Garmisch-Partenkirchen, Germany. ​

Members: Are you looking for the AGM Meeting Papers?
Please sign in to the Member's Only webpage using your username and password. 
Go to Member's Only webpage now (Select here).​

Icebreaker Reception Welcome Event (Sunday, 10 June, beginning with transportation to venue at 1PM/1300hrs)
The Icebreaker is fully subscribed. If you indicated you would be attending when you pre-registered on-line, we look forward to seeing you there.  If you did not indicate your attendance during pre-registration, then, when you registered in person on Sunday, you can ask to have your name added to the waiting list. There are IMPORTANT instructions in reagrds to transportation to the Icebreaker venue that all attendees were emailed.  The IMPORTANT instructions are also availbel from the AGM Meeting Paper dropbox.

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AGM & Associated Events: Overview schedule

The Final Agenda, Programme and Schedule is now available from the AGM Dropbox or from the Members Only area of the COMNAP Website (Username and password required). Check in either location for regular updates.

AGM Meeting Papers and Posters

In addition to AGM Meeting Papers and information exchange papers, AGM delegates are invited to prepare posters on your programme’s research vessel capacity and capabilities for the “Marine Platforms/Science Facilitation” topical break-out session on Day 2.

Please bring your posters with you on Day 2 of the AGM.

Pre-registration (Closed on 1 May 2018) & Registration (Upon arrival at Garmisch-Partenkirchen)

Our hosts will have the Registration Desk open at the Congress Centre on Sunday 10 June, 2018, from 0800-1230hrs. Registration will reopen on Monday, 11 June, 2018, at 0800hrs.  The AGM will begin promptly at 0830hrs on Monday 11 June 2018.

If you are planning on attending any of the meetings being held in Davos, Switzerland, that is a completely separate registration process and you must go to the polar2018.org website to register (see further information below).

By air into Germany, the nearest airport is Munich International Airport.

Once you arrive at Munich International Airport, you can rent a car and self-drive to Garmisch-Partenkirchen (1.5-2 hours drive).  Or, if you prefer not to rent a car, you have two options for travelling from Munich Airport to Garmisch-Partenkirchen (shown in the graphic below).  

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Those two options are:

Option 1. Intercity Bus "Flixbus" (Recommended you book your ticket for travel on-line in advance)​

at 2-hourly intervals

2h drive directly to from Munich Airport to main station Garmisch-Partenkirchen

15 € single ticket 

             https://www.flixbus.com ​

Option 2. Suburban railway and train

S1/S8  to Munich main station, change for regional train to Garmisch-Partenkirchen

22 € single ticket



By air into Germany, the alternative is to fly into Frankfurt Airport. You then should take the train from Frankfurt Airport to Munich Main Station, then change to the regional train to Garmisch-Partenkirchen.

The Garmisch-Partenkirchen Tourism Office has produced a list of recommended hotels and a booking form.  You will be automatically emailed the accommodation booking form when pre-registration (on-line) is completed by you. All arrangements for accommodation must be made by way of the booking form to ensure the AGM rates are given. Please make your selection as soon as possible and send the booking form to the Tourism Office before 1 May 2018.


Symposium (Thursday 14 June, all day)

'Facilitation of Internationally Collaborative Antarctic Science"
The 18th COMNAP Symposium will be held in Garmisch-Partenkirchen at the AGM venue on Thursday 14 June, 2018.  The one-day, open, Symposium will this year be entitled “Facilitation of Internationally Collaborative Antarctic Science” and will be convened by Uwe Nixdorf. The Symposium is an open event and all COMNAP AGM delegates are encouraged to attend.  The full programme of speakers, posters and topics is available here: COMNAP Symposium program FINAL.pdf


Optional Tour of Bavaria (Friday 15 June, half-day)
Join us on an excursion through the beautiful region of Bavaria and enjoy a guided tour through a Castle Neuschwanstein. Located on a rugged hill against a backdrop of picturesque mountain scenery, it was prompted by the idea of rebuilding an existing ruin "in the authentic style of the old German knights' castles". While the building itself imitates the 13th-century Romanesque style, the paintings inside predominantly depict scenes from Wagner's operas such as "Tannhäuser" and "Lohengrin". The Singers' Hall is modelled on the banqueting hall of the Wartburg near Eisenach; the decoration includes wall paintings illustrating the Parzival saga. 


Buses will depart from the front of the Congress Centre at 9AM/0900 hrs and return by 3PM/1500 hrs.  You can select this tour as part of the pre-registration process (on-line). The cost of the tour is 30 per person and is at your own expense. The cost will include the bus, the entrance fee to the castle and the guided tour. A lunch stop will be made at a typical Bavarian restaurant, The Bräustüberl, where meals are served in a manner called “Brotzet”. The cost of your lunch is in addition to the cost of the tour, with lunch prices between 8 and 15 for a meal.  Note: From the bus parking area at the castle it is a 35 minute walk to the castle entrance. 

For those attending the SCAR & IACS Meetings “POLAR2018” in Davos, Switzerland
Our AGM hosts have arranged bus transportation from the Garmisch-Partenkirchen Congress Centre to the venue for the POLAR2018 meetings in Davos, Switzerland.  The cost of the bus transportation depends on number of participants.  It is at your own cost and it is anticipated to cost between 21 and 28 € per person. The bus will depart Garmisch-Partenkirchen on Friday, June 15, at 4PM/1600 hours.  This allows for the return of those who are participating in the optional half-day tour of Bavaria.  If you wish to be included in this bus transportation to Davos, please indicate this during your COMNAP AGM pre-registration.  The transportation takes approximately 3.5 hours.

The joint COMNAP/SCAR Executive Committee Meeting will be held in Davos. Also the COMNAP Mini-Symposium is going to be held on day 1 of the SCAR Open Science Conference (19 June). More information about the SCAR & IASCs meetings can be found at https://www.polar2018.org/

All delegates attending the SCAR Meetings must register through the POLAR2018 website, must pay a registration fee and must make their own accommodation arrangements in Davos. There may also be differing visa requirements, depending on your passport, between Germany and Switzerland-check your requirements carefully.

Letter of Invitation
For those of you that require a letter of invitations for travel, you must pre-register for the AGM first, then send an email to the AGM organisers and request an invitation letter.  You will not be sent a letter until you have completed pre-registration. Please check requirements in regards to a visa to travel to Germany (and for those also travelling beyond Germany, there may be further requirements for example, for Austria and Switzerland). For the invitation letter, please send your full name, passport details, and travel dates to the AGM organisers with your request.  Allow plenty of time for the letter to be issued and ensure you follow all requirements of your home country and requirements to enter and stay in Germany. Further information on visa requirements can be found from the German Foreign Office:  https://www.auswaertiges-amt.de/en/einreiseundaufenthalt

Everyone who requires a visa must apply to the German Embassy in his/her home country; refer to the website of the German Embassies. 

Time zone
Garmisch-Partenkirchen is currently on daylight savings time - the time is Central European Summer Time (UTC/GMT +2 hours).

Garmisch-Partenkirchen's climate is classified as warm and temperate. There is a great deal of rainfall in Garmisch-Partenkirchen, even in the driest month (February). The average annual temperature is 8.0 °C. The average annual rainfall is 964 mm. June is summer and considered a rainy month, so pack appropriate clothing. Please note Icebreaker Meeting will take place on Germany's highest mountain "Zugspitze" at an altitude of nearly 3000m and the summit is covered by glaciers. Appropriate footwear recommended.


Germany is one of the 17 countries in the European Union that uses the Euro as its national currency. No other currency is accepted. There are ATMs, known as Geldautomaten in Garmisch-Partenkirchen and several major banks. In general, credit cards are accepted nearly everywhere. However, taxis do not accept credit/debit cards and it is recommended to pay by cash.

Electricity In Germany the power sockets are of type F. The standard voltage is 230 V and the frequency is 50 Hz. 

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Contact information

Further information can be obtained from the Local Organizing Committee:

Head, Dragomir Mateev () or

Assisted by  and 

See also the Member’s Only area of the COMNAP website for information and all Meeting Papers as they are submitted or email sec@comnap.aq.