COMNAP Meetings 2026
Annual General Meeting (AGM) 38

Meeting General Principles

Code of Conduct

COMNAP aims to ensure all participants feel safe and are treated with respect. Harassment of any participant, volunteer, service provider or other meeting guest is prohibited. Everyone must behave in a manner that is respectful of diversity, is non-discriminatory, and does not abuse anyone including those not in attendance, physically or verbally, in any way.

We expect that AGM participants and our community members, will:

• Be considerate and respectful to all community members

• Refrain from demeaning, discriminatory, or harassing behaviour, materials, and speech

• Speak up if they observe anything at an event that conflicts with this Code of Conduct

Consequences of Behaviour (contrary to the code of conduct)

Participants asked by anyone to stop harassment are expected to comply immediately. If a participant continues to engage in harassing behaviour, meeting organisers may take any appropriate action deemed necessary to safeguard the safety of participants, including warning the offender or asking the offender to leave the premises.

“Welcomed, safe & respected”

Meeting the COMNAP Objectives requires the talents and perspectives of people with different personal, cultural, and disciplinary backgrounds. We are committed to welcoming and respecting these differences. We ask our AGM hosts to recognise this and to support all delegates to feel welcomed, safe, and respected at the AGM and associated events.

“Green Meeting”

A "green meeting” is one that is organised and implemented in such a way as to minimise negative impacts on the environment and promote a positive social impact for the host community and for participants. When planning for the AGM, we ask you to consider a few options to make our meeting “greener”. Here are some things to consider:

• Reduce the amount of printed materials at the meeting venue and, when printed materials are necessary, please ensure there is a paper recycling bin/system for delegates to use. The Secretariat will utilise electronic distribution of meeting papers and handouts.

• Minimise packing and shipping materials.

• Create reusable or recyclable badges to minimise waste after the meeting concludes.

• Reduce single-use plastic in food service ware, including by not providing water in plastic single-use bottles. Ask delegates to bring their own water bottles or use reusable glassware.

• Buy local and utilise local suppliers of services.

• Provide food that is local and in season. Ask your catering company about their plans for uneaten food and if leftovers can be donated.

• Minimise giveaways, or ensure giveaways are made of greener material choices and minimise any plastic wrappings.

• Provide information to delegates on local mass-transit/public transportation options to/from the AGM venue.

• Minimise travel distance for delegates choosing venues close to international transit hubs.

• Provide information on hotels that have “green credentials”.

• Partner with the local community to support a local “green” programme that delegates can choose to donate to or support in some way while they are there.